The crucial importance of reliable data backup : Protect yourself from unpleasant surprises!
In today’s digital world, data is at the heart of business activities. Whether it’s e-mails, documents, databases or other sensitive information, the loss of this data can have disastrous consequences, both financially and for a company’s reputation.
Yet many organizations continue to underestimate the importance of an effective backup solution tailored to their needs.
The myth of automatic backups with Microsoft 365 and Google Workspace
One of the most common misconceptions is that popular services like Microsoft 365 (Outlook, OneDrive, SharePoint) or Google Workspace (Gmail, Google Drive) automatically integrate comprehensive, reliable backup solutions. In reality, although these cloud services are robust and have features for recovering deleted files or messages, they do not guarantee total protection against long-term data loss.
This is because these platforms focus on the availability of data, rather than its actual backup. For example, if a user deletes important files or data is lost due to a cyber attack (such as ransomware), it is often impossible to restore it beyond a certain period. Only a dedicated backup solution can offer this long-term protection, guaranteeing data recovery even in the event of unintentional deletion or modification.
Backup control: a challenge too often neglected
Another common mistake is to think that backups are made automatically, without ever checking that they are working properly. In many companies, a backup policy was put in place a long time ago, but no one takes the time to ensure that backups are carried out properly, complete and usable.
When disaster strikes – whether hardware failure, cyber-attack, human error or natural disaster – and the company tries to restore its data, it’s often at this point that incomplete, corrupt or simply non-existent backups are discovered. Failure to test your backups regularly can lead to irrecoverable losses, which could have been avoided with a simple periodic check.
Backups, but not for all sensitive data
Another critical situation is that of companies that do indeed have a backup solution, but which does not include all the sensitive data essential to their business. This may be due to incorrect configuration or a lack of understanding of the company’s needs. For example, specific departments or projects may be excluded from backups without anyone noticing.
When it is realized, often too late, that a critical file has not been backed up, this can lead to significant data loss, and even jeopardize the survival of the company. It is essential to regularly analyze what data is backed up, and to ensure that all strategic and sensitive information is taken into account.
Backup retention: an often ill-adapted parameter
Finally, a crucial aspect of backup that many companies overlook is data retention management. Retention refers to the length of time for which backed-up data is kept. In some cases, companies adopt too short a retention period, thereby deleting data they may need in the long term.
What’s more, data that is frequently modified, or information that requires a history (such as long-term projects, legal documents, etc.), may not be backed up on a sufficiently regular basis. Adapting retention to change volumes and the need for historization is essential to ensure that the right data is available at the right time.
The consequences of poor backup management
When disaster strikes without a reliable backup solution, or with poorly configured backups, the consequences can be dramatic:
- Substantial financial losses due to business interruption.
- Damage to the company's reputation, especially if sensitive data or customer information is lost.
- Regulatory non-compliance, particularly in sectors where data storage and retention are strictly regulated, such as finance and healthcare.
Protect your business with WeDoBack: backup tailored to your needs
At WeDoBack, we understand that every business is unique and requires a tailor-made backup solution. We offer complete, secure backup, including :
- Dedicated solutions for Microsoft 365 and Google Workspace, guaranteeing real protection for your emails, documents and other cloud data.
- Regular testing of your backups to ensure their reliability and completeness.
- All your sensitive data is taken into account, with flexible configurations to include all your critical systems and departments.
- Customized management of backup retention, to adapt to your needs in terms of modification, archiving and long-term retention.
With WeDoBack, you can enjoy peace of mind, knowing that your data is protected under all circumstances, whether against human error, cyber-attack or major disaster.
A good backup solution is much more than a simple device for recovering deleted files. It must be comprehensive, regularly tested, adapted to the nature of your data and to your historization needs. Don’t let unpleasant surprises catch you off guard: opt for a reliable backup solution and protect your business against irreversible loss.